Key Features of Dormitory Management System in PHP
The Dormitory Management System is loaded with features that cater to the needs of both administrators and tenants:
1. Tenant Registration and Approval
- Tenants can submit their details and documents through an online portal.
- Admins review and approve registrations, ensuring authenticity.
2. Dynamic Room and Bed Allocation
- Administrators can assign rooms and beds based on availability, tenant preferences, and room capacity.
- Tracks room status in real-time (occupied, available, reserved).
3. Financial Management
- Automated Billing: Generate invoices for rent and services automatically.
- Secure Payments: Supports payment gateway integration for seamless online transactions.
- Financial Reports: View income and expense reports to track financial health.
4. Complaint and Maintenance Handling
- Tenants can log complaints directly through the system.
- Admins can assign maintenance tasks to staff, track progress, and notify tenants upon completion.
5. Multi-Branch Management
- Allows centralized management of multiple dormitories or branches.
- Separate dashboards for each branch, with consolidated reporting at the admin level.
6. Notifications and Alerts
- Automatic reminders for due payments, room inspections, and upcoming events.
- Notifications via email or SMS keep tenants and staff informed.
7. Real-Time Attendance and Visitor Logs
- Track tenant check-ins and check-outs for better security.
- Maintain detailed visitor logs to ensure compliance with safety regulations.
8. Reporting and Analytics
- Generate detailed reports for occupancy rates, payment collections, and complaint resolutions.
- Export data for audits or advanced analysis.
9. Role-Based Access Control
- Assign permissions based on user roles (admins, branch admins, tenants).
- Ensures sensitive data is accessed only by authorized personnel.
10. Event Scheduling and Management
- Schedule events such as community gatherings or maintenance inspections.
- Notify tenants about event details directly through the portal.
11. Multi-Language and Multi-Currency Support
- Offers flexibility for international operations, allowing administrators to configure language and currency settings.
Technology Stack
The Dormitory Management System leverages modern technologies to ensure a seamless and scalable experience:
- Backend: PHP 7.4+ for secure and robust server-side logic.
- Â Database: MySQL for efficient data storage and retrieval.
- Frontend: HTML, CSS, Bootstrap for a responsive and user-friendly interface.
- Integration: APIs for payment gateways and SMS/email notifications.
Server Requirements
To run the Dormitory Management System, ensure the following requirements are met:
Server Requirements:
- PHPÂ Version:Â 7.4 or higher
- Web Server:Â Apache, Nginx, or equivalent
- Database:Â MySQL 5.7+ or MariaDB
Required PHP Extensions:
- PDO
- Mbstring
- JSON
- ZIP
- OpenSSL
- Tokenizer
- BCMath
Hardware Recommendations:
Disk Space:Â 10 GBKey Features of Dormitory Management System in PHP
The Dormitory Management System is loaded with features that cater to the needs of both administrators and tenants:
1. Tenant Registration and Approval
- Tenants can submit their details and documents through an online portal.
- Admins review and approve registrations, ensuring authenticity.
2. Dynamic Room and Bed Allocation
- Administrators can assign rooms and beds based on availability, tenant preferences, and room capacity.
- Tracks room status in real-time (occupied, available, reserved).
3. Financial Management
- Automated Billing: Generate invoices for rent and services automatically.
- Secure Payments: Supports payment gateway integration for seamless online transactions.
- Financial Reports: View income and expense reports to track financial health.
4. Complaint and Maintenance Handling
- Tenants can log complaints directly through the system.
- Admins can assign maintenance tasks to staff, track progress, and notify tenants upon completion.
5. Multi-Branch Management
- Allows centralized management of multiple dormitories or branches.
- Separate dashboards for each branch, with consolidated reporting at the admin level.
6. Notifications and Alerts
- Automatic reminders for due payments, room inspections, and upcoming events.
- Notifications via email or SMS keep tenants and staff informed.
7. Real-Time Attendance and Visitor Logs
- Track tenant check-ins and check-outs for better security.
- Maintain detailed visitor logs to ensure compliance with safety regulations.
8. Reporting and Analytics
- Generate detailed reports for occupancy rates, payment collections, and complaint resolutions.
- Export data for audits or advanced analysis.
9. Role-Based Access Control
- Assign permissions based on user roles (admins, branch admins, tenants).
- Ensures sensitive data is accessed only by authorized personnel.
10. Event Scheduling and Management
- Schedule events such as community gatherings or maintenance inspections.
- Notify tenants about event details directly through the portal.
11. Multi-Language and Multi-Currency Support
- Offers flexibility for international operations, allowing administrators to configure language and currency settings.
Technology Stack
The Dormitory Management System leverages modern technologies to ensure a seamless and scalable experience:
- Backend: PHP 7.4+ for secure and robust server-side logic.
- Â Database: MySQL for efficient data storage and retrieval.
- Frontend: HTML, CSS, Bootstrap for a responsive and user-friendly interface.
- Integration: APIs for payment gateways and SMS/email notifications.
Server Requirements
To run the Dormitory Management System, ensure the following requirements are met:
Server Requirements:
- PHPÂ Version:Â 7.4 or higher
- Web Server:Â Apache, Nginx, or equivalent
- Database:Â MySQL 5.7+ or MariaDB
Required PHP Extensions:
- PDO
- Mbstring
- JSON
- ZIP
- OpenSSL
- Tokenizer
- BCMath
Hardware Recommendations:
Disk Space:Â 10 GB
RAM:Â 2 GB minimum, 4 GB recommended
Screenshots
Login Accounts
Demo (Non-SAAS) :
Admin Email: admin@spykra.com
Admin Password: admin
Branch Admin Email: branch@spykra.com
Branch Admin Password: branch
Tenant Email: user@spykra.com
Tenant Password: user
Demo (SAAS) :
Admin Email: admin@spykra.com
Admin Password: admin
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